The first step is to research different companies that provide heavy equipment shipping services. Search online for heavy haul transportation companies near your location or that service the area where you need to ship equipment. Look at company websites to get information on services offered, fleet sizes, experience, insurance coverage and customer reviews. It’s important to get quotes from 3-5 different companies so you can compare pricing and options.

Consider Equipment Needs and Destination

Taking inventory of your equipment and understanding the shipping needs is critical when choosing a carrier. Things to consider include equipment dimensions and weight, loading/unloading requirements, delivery timeline and destination. Larger or overweight items may require specialized equipment like extra long trailers or permits for overweight transport. Voyages across long distances or to remote areas also demand specific trailer types or routing expertise from the carrier. Communicating your equipment profile and shipment particulars upfront allows carriers to provide accurate quotes and recommendations on handling.

Check Licensing, Insurance and Safety Compliance

Requirement What to Look For
USDOT Number Carrier has DOT number showing authorized to transport goods interstate
ICC/MC Authority Display of Interstate Commerce Commission (ICC) or Federal Maritime Commission (FMC) permit proves ability to engage in interstate transportation
Compliance Rating online tool like SAFER shows latest safety performance and inspection results
Insurance Coverage At minimum $750k in general liability and $100k for cargo insurance per shipment

Checking that carriers maintain proper licensing, keep their authority and insurance active, along with favorable compliance ratings, reduces the risk of using an unqualified operator for heavy loads. Reputable firms will readily provide proof of these important credentials.

Heavy Equipment Shipping – Weigh Experience and Specialization

Equipment transport demands experienced drivers, specialized equipment knowledge and flawless execution. Larger carriers tend to have extensive fleet assets, seasoned staff and exclusive programs for handling pieces like excavators, cranes or wind turbine components. Considering hours of service flexibility and incident response preparedness is important too when choosing between operators with varying transport proficiency. Feedback from past clients about a carrier’s expertise handling similar cargo loads or origin-destination routes should influence your selection.

Heavy Equipment Shipping – Evaluate Pricing and Services Included

Thoroughly comparing freight rate quotes from eligible haulers is pivotal to determining the best value. Beyond base line-haul pricing, understand what’s covered like loading/unloading labor, equipment, fuel surcharges, delays or power units. Inquire about additional options like expedited service, upgraded securement, specialized permits and weekend delivery availability that could impact the final bill. Negotiating competitive bids that incorporate preferred service levels into a flat all-inclusive rate structure streamlines cost planning and avoids hidden fees later. Opt for transparency from your operator regarding what’s incorporated at different price points.

Heavy Equipment Shipping – Check References and Online Reviews

Reading online testimonials and checking references are part and parcel of picking a dependable heavy hauler. Search transport companies on review portals to glean unfiltered perspectives from past clients, being wary of obviously skewed or unprompted feedback. Request references spanning different jobs and regions the carrier has worked, then follow up by phoning contacts to verify quality of service, equipment handling prowess and if issues were addressed satisfactorily. Speaking directly with vetted shippers is one of the clearest windows into actual carrier performance on the job.

Confirm booking process and communicate shipment timeline

With the ideal carrier chosen, the next vital administrative phase is understanding each party’s roles and expectations to smoothly dispatch the load. Haulers should clearly define their documentation requirements, insurance provisions, payment procedures and booking lead times.

Meanwhile, be upfront about equipment characteristics, pickup/delivery specifics, preferred travel windows and need for status updates en route. Exchanging contact references allows discussing issues expediently if unexpected delays surface. With open dialogue and a written rate verification aligning all variables, you set the project up for a proficient execution by the transporter.

Trust your intuition when dealing with the company representatives

Although numbers, credentials and online reviews comprise the functional facets guiding heavy equipment shipping selection, there’s also an intuitive element involving how comfortable you feel dealing with carrier personnel.

Are staff consistently responsive, polite and easy to comprehend in conversations?

Does a trustworthy rapport form when soliciting specialized moves requiring extra precautions?

While pricing absolutely matters, avoid basing your sole choice on the cheapest bid If interaction leaves doubts about problem-solving aptitude or commitment to satisfaction. Finding a service provider with forthright representatives you have confidence in working with long-term typically leads to superior shipping outcomes overall.

Heavy Equipment Shipping – Parting Words:

Spare no effort to thoroughly investigate potential carriers and give prudent focus to safety, experience, pricing transparency, communication style. And capacity to successfully mobilize heavy items.

With due diligence upfront, shippers set the stage to have large machinery reach final destinations predictably through a seamless process expertly administered by a qualified heavy haul transportation service. Careful selection lays the foundation for optimized heavy equipment relocation with minimal complications.